ToolPlex watches your sales, stock and cash, answers from your own data, and handles routine work, bringing you in when needed.
Describe what matters in plain English. ToolPlex watches your sales, stock and cash around the clock, and alerts the right people before something goes wrong.
Get answers from your company's own data in seconds, on desktop or mobile. Each person sees only the data their role allows.
ToolPlex drafts the work, like the reorder before stock runs out. Nothing goes out until you approve it, and every action is logged.
ToolPlex connects the systems your business already uses, makes the information reliable, and turns it into answers, forecasts, alerts, and approved work.
Connect sales, inventory, orders, finance, customer data, databases, and spreadsheets without replacing the systems that hold them.
Ask questions, review live reports, reconcile conflicting records, and uncover patterns across customers and operations.
Forecast demand, identify risks and opportunities, and compare recommendations with the plans and methods your team uses today.
Notify the right people, prepare recurring work, route sensitive actions for approval, and preserve a record of what happened.
Six examples from current and completed client work.
ToolPlex client · Philippines
for reporting, planning, and forecasting
A leading Philippine apparel manufacturer and distributor with decades of industry experience. ToolPlex unified its operational data to strengthen reporting, planning, and forecasting.
Live · monthly reporting
to reconcile a full month of distributor data
The system reads differently formatted sales files from dozens of distributors and automatically matches 99% of customer records. It flags duplicates and missing sales, and staff can trace every number back to its source.
Analysis of historical customer data
came from a customer group the old method missed
The analysis grouped more than 25,000 customers using over 300,000 purchases. It showed which customers returned, which tenants they visited, and how spending differed between groups.
Client trial · store-level planning
forecast error than the retailer's existing method
The trial forecast weekly demand for each product at each store, then turned those forecasts into suggested purchase quantities and warnings about likely stockouts or excess stock.
Client trial · multi-branch planning
forecast error than the distributor's existing method
The system combines sales and stock across branches into a five-month import plan by product line, a weekly reorder list, and warnings about excess stock.
Live · daily operations
staff can follow an order without opening several screens
Staff use ToolPlex to check stock across warehouses, look up customer orders, review overdue invoices, and see what still needs to be fulfilled.
We connect ToolPlex to your current software and data, then configure it around your security requirements, approved AI providers, and access rules.
Use an approved hosted provider, your preferred cloud platform, or a model hosted in your chosen region. You can change providers later without rebuilding the rest of your system.
We build around your actual systems and data, including older software and files that do not follow a standard format.
It is not shared with another client. Your data and encryption keys stay separate.
Choose a suitable deployment region. We can also support stricter data-hosting requirements when needed.
ToolPlex works with your current software. You keep those systems unless replacing one is already part of your plan.
Use the same ToolPlex workspace from Mac, Windows, Linux, or iPhone. Reports, alerts, conversations, permissions, and activity history stay consistent across devices.
ToolPlex connects to your company's data and existing systems for forecasting, reporting, reconciliation, alerts, recurring work, and questions about live operations. It can watch for important changes, notify the right people on desktop or mobile, and preserve the underlying records and notification history for review. Role-based access and approval rules control who can see or act on what. We configure the AI assistants, rules, connections, and automations behind it, and maintain everything after launch.
We start with a real problem in your business, test the solution with your data, then deploy and maintain it on ToolPlex. Demand planning, reporting, reconciliation, operational alerts, inventory decisions, and recurring work are common starting points.
We connect to databases, ERP and inventory systems, cloud software, spreadsheets, shared drives, email, and internal APIs. Older systems and inconsistent files are common in our client work. We review the actual systems before confirming scope.
We need a project owner from your team, access to the relevant systems or sample files, and time with the people who do the work today. That input helps us understand exceptions, check the outputs, and decide what is ready to use.
We usually aim to put the first working version in front of your team within 60 days. Timing depends on access to data, the condition of the source systems, and how quickly your team can review it.
Usually not. ToolPlex sits on top of the systems you already use and gives your team a better way to work across them. You only replace an existing system if that is already part of your plan.
Only when you want it to. A deployment can be read-only, or it can perform specific actions such as drafting an order or updating a record. Sensitive actions can require approval, and every action is logged.
Your company gets its own environment. Data is encrypted in storage and while moving between systems, access follows each person's role, and system activity is logged. We do not use your data to train shared AI models. You can choose a suitable deployment region, and we can support stricter data-hosting requirements when needed.
We monitor and maintain the systems and connections in your subscription. If something we operate breaks, we fix it. We can also add more work over time. A major addition is scoped separately before we begin.
Discovery is free. A proof of concept has a project fee based on the work involved. The ongoing subscription is priced by the work ToolPlex handles, not by the number of users. It includes AI usage, support, and ongoing maintenance. Major additions are agreed and priced before work starts.
